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Company Name:
Approximate Salary:
Not Specified
Location:
Austin, Texas
Country:
United States
Industry:
Admin/Clerical
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Bachelor's Degree

Administrative Specialist

Posting Title Administrative Specialist Job Requisition Number AE501772 Position Number 109209 Job Type Full-Time Division Name Customer Energy Solutions Minimum Qualifications

  • Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity.


Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:

None




Notes to Applicants


This position reports to the manager of Data Analytics & Business Intelligence within Customer Energy Solutions. The position will support the work of 5 distinct areas and 18 staff.

APPLICATION:
The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. Any gaps in employment must have an explanation and dates of unemployment. Please be sure that your application is a reflection of your entire work history.
Resumes will not be accepted. Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application. Supplemental information or changes to your application will not be accepted after the job posting closes.
The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information.
We reserve the right to verify high school and college education for the top candidate(s).
If you have any questions regarding your City of Austin employment application, please use the official website of the City of Austin as reference. www.austintexas.gov

ASSESSMENTS:
Candidates selected for interview(s) may be required to complete an assessment(s) approved by Municipal Civil Service process, Rule 4.

VETERAN INTERVIEW PREFERENCE:
Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.

CRIMINAL HISTORY BACKGROUND CHECK:
The top candidate will be subject to a minimum 10 year criminal history background check.

FAIR LABOR STANDARDS ACT:
This position is classified as NON-EXEMPT.

CLOSING OF REQUISITION:
Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement.

Pay Range

$18.95 – $23.63

Hours

Monday – Friday, 8am -5pm

Job Close Date
12/12/2018 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 811 Barton Springs Rd Austin, TX 78704 Preferred Qualifications
  • Experience coordinating budgets
  • Experience coordinating calendars and schedules
  • Experience using Microsoft Office including Word, Excel, and PowerPoint
  • Experience coordinating events and activities with internal and external stakeholders
  • Experience creating documents for external distribution
Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


  1. Provides administrative support on highly technical and/or specialized projects.
  2. Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents.
  3. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc.
  4. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails.
  5. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software.
  6. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements.
  7. Conducts research, compiles data, and prepares documents for consideration and presentation.
  8. Files and retrieves documents, records and reports.
  9. Attends meetings, records minutes and distributes meeting notes.
  10. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements.

Responsibilities- Supervision and/or Leadership Exercised:

  • May provide leadership, work assignments, evaluation, training and guidance to others
Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


  • Knowledge of applicable processes, techniques, and methods.
  • Knowledge of City practice, policy and procedures.
  • Skill in oral and written communication.
  • Skill in using computers and related software applications.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to manage conflicts and concerns.
  • Ability to understand and communicate technical information.
  • Ability to exercise discretion in confidential matters.
  • Ability to recognize and recommend process improvement.
  • Ability to lead and train others.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to establish and maintain effective working relationships with city employees and the public.
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

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