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Company Name:
Approximate Salary:
Not Specified
Location:
Austin, Texas
Country:
United States
Industry:
Other
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Bachelor's Degree

Project Coordinator (Facilities Management)

Posting Title Project Coordinator (Facilities Management) Job Requisition Number AE501847 Position Number 116980 Job Type Full-Time Division Name On-Site Energy Resources Minimum Qualifications

Education and/or Equivalent Experience:

  • Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to engineering, planning, architecture or related field plus three (3) years of experience in construction, engineering, architecture or related work.
  • Experience may substitute for education up to a maximum of four (4) years.


Licenses or Certifications:
  • May require a valid Texas drivers license.



Notes to Applicants

APPLICATION:
The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. Any gaps in employment must have an explanation and dates of unemployment.

Resumes will not be accepted. Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application.

The responses to the supplemental questions must reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information.

We reserve the right to verify high school and college education for the top candidate(s).

If you have any questions regarding your City of Austin employment application, please use the official website of the City of Austin as reference. www.austintexas.gov

ASSESSMENTS:
Candidates selected for interview(s) may be required to complete an assessment(s) approved by Municipal Civil Service process, Rule 4.

GOOD STANDING COA EMPLOYEES:
Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.

VETERAN INTERVIEW PREFERENCE:
Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.

TRAVEL:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

WORK HOURS:
Work schedule may change according to departmental needs.
Work hours may include after hours, holidays, and weekends.
Additional hours may be required to work outside of regular schedule.

CRIMINAL HISTORY BACKGROUND CHECK:
The top candidate will be subject to a minimum 10 year criminal history background check.

FAIR LABOR STANDARDS ACT:
This position is considered FLSA non-exempt.

Non-exempt employees will be compensated for any additional hours worked when such compensation is required by law.

CLOSING OF REQUISITION:
Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement.

Pay Range

$27.61 – $35.83

Hours

Monday – Friday
8 A.M. – 5:00 P.M.

Work schedule may change according to departmental needs.
Work hours may include after hours, holidays, and weekends.
Additional hours may be required to work outside of regular schedule.

Job Close Date
03/26/2019 Type of Posting External Department Austin Energy Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Professional Location 721 Barton Springs Road Preferred Qualifications
  • Experience coordinating moves and other space planning functions for a multi-facility organization.
  • Experience planning and designing layouts of new and existing commercial office space and furniture.
  • Experience coordinating and executing moves.
  • Experience with CAD and CAFM related systems such as AutoCAD, Revit, FM Systems, and iOffice.
  • Experience reading and interpreting floor plans.
  • Experience maintaining documentation and records management.
  • Experience coordinating directly with internal customers and vendors.
  • Experience creating and presenting detailed status reports to executives.
  • Knowledge of furniture systems types, procurement, and installation.
  • Ability to travel to more than one work location
Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

  1. Communicates project and/or program information to internal and external customers.
  2. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
  3. Assists in the development of short/long range plans on projects or work on routine projects whereby techniques used are well known and present no unusual engineering problems.
  4. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
  5. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
  6. Coordinates development/reviews construction or engineering related contracts, contract documents and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
  7. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
  8. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
  9. Develops, maintains, and improves City of Austin design and construction standards.
  10. Provides technical advice and assistance.

Responsibilities- Supervision and/or Leadership Exercised:
  • May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques
  • Knowledge of project accounting, architectural and construction methods and the principles, methods and practices of project management.
  • Knowledge of laws, rules, regulations and codes associated with project assignment
  • Knowledge of budget policies and principles
  • Knowledge of contract management principles, methods, and practices
  • Skill in adapting, interpreting and applying guidelines and standards
  • Skill in establishing and maintaining positive relationships with internal and external customers.
  • Skill in using available software packages.
  • Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
  • Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
  • Ability to communicate in oral or written format to a variety of audiences
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

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