PurposeThe Records & Information Management department works to provide, protect, promote, preserve, and ensure final disposition of SMUD records for the benefit of the community we serve.
The Records Management Intern will gain a good understanding of the different business units across the organization, office skills, and teamwork skills.
The Records Management Intern will do the following projects and tasks including, but not limited to:
- Establish and maintain a variety of information tracking systems
- Assist in developing and processing contract documents; monitor expiration dates and advises on timely renewals; monitors billings against balances
- Prepare a variety of documents and forms including staffing summary sheets, capital equipment acquisition documents, contract service requests, purchase orders, etc.
- Establish and maintain a variety of manual/computerized filing systems; maintain a variety of records and reports including manuals, logs, and chronological files; prepare records for transfer to records management.
- Develop and modify complex database, spreadsheet, and graphics program applications; produce reports, graphs, charts, tables and related presentation materials
- Majoring in Computer Science, Management Information Systems, Information Management, Library Sciences, or similar major
- Have taken classes in Business Writing, Business Law
- Proficient in Microsoft Office Suite
- Experience with programs & services – assisting with day-to-day operations, interacting with the public, etc.
- Comfortable working with diverse groups, across departments and levels of the organization
Minimum QualificationsRegistration as a full-time student (minimum of 12 units) at an accredited college or university in a declared curriculum with a Science, Technology, Engineering or Mathematics (STEM) emphasis that will provide the specific skills and knowledge that will contribute to available work assignments.
Physical RequirementsApplicant must be able to perform the essential job functions with or without reasonable accommodations.
Major Duties & ResponsibilitiesWork includes but is not limited to the following: (Note: While in general all functions/duties are essential, individual positions within this class may not require all.) This list is not intended to be complete or exhaustive. Under staff direction:
- Performs tasks of an analytical or research nature for suitable projects or ongoing assignments which call for specific acquired academic skills and knowledge in Science, Technology, Engineering or Math.
- May locate sources of information; collect and organize data.
- Makes computations and analyzes data for degree of confidence and for alternative courses of action.
- May develop computer programs relating to assignments and may code material for established programs.
- May develop written, graphical and/or oral reports.
- May assist staff analysts and technical personnel by performing elements of their work under close supervision.